As we pivoted from live to virtual during 2020 many of us discovered the advantages of virtual events. Of course, nothing beats the experience of live but the ability to reach a wider audience at a lower cost is seriously appealing, which is one of the reasons hybrid events are here to stay.
If you’re going to offer a virtual element to your event you need to ensure it’s personal and engaging. No matter how engaging and smooth your online event is, meeting online can be exhausting; keep sessions short, build in breaks in between and find a fabulous hybrid event venue to host it.
Look for venues that have a great event space but also comprehensive hybrid event packages run by experienced teams. Here are 9 of our favourite London venues for hosting hybrid events. From small live events supported by live streaming to completely virtual experiences, whatever online event you’re planning you’ll find the perfect hybrid event space for you. Hybrid events are going to gain in popularity, so discover some of the best places to help you host a memorable event.
The Science Museum
You’d expect The Science Museum to be ahead of the game when it comes to virtual and they don’t disappoint. The high-tech equipment in their venue, Illuminate, takes the stress out of managing numerous speakers and hosts in one location. Opt to have a fully engaged and immersive experience with a minimal number of presenters physically together on site, and hosts can join remotely too. You could even invite speakers from across the globe to make your event as successful as possible. With a wealth of tools at their fingertips, delegates will still be able to ask questions in real time and continue to have thought-provoking dialogue, even if they are joining from the comfort of their own home or office.
If it’s a hybrid event you’re after, you can combine live broadcasts, prerecorded sessions and on-demand content. Delegates don’t even need to choose between sessions – online content hubs with all sessions recorded offer flexibility and maximum value to all attendees.
Cavendish Conference Centre has firmly established a reputation for superb facilities so it’s no surprise that they have some great packages for virtual and hybrid events. With a dedicated specialist project manager for all hybrid conference bookings you’ll benefit from an experienced pair of hands steering you through all the technical aspects of your hybrid event.
They work with several video conferencing, webinar and virtual events platforms so are able to find the specific solution for the experience you’re looking to host and offer plenty of opportunities for interaction.
Fora Space have a range of beautifully designed venues and are leaders in the co-working sector, with spaces that feel more like a boutique hotel than a shared office. Set up by Katrinna Larkin and Enrico Sanna, they have drawn from their background in the hospitality sector to create spaces where the service levels are high, the tech is reliable and where you feel like you belong.
They’ve now taken their offering a step further by introducing their hybrid events service. The service includes managing end-to-end, the broadcast of events from their event venues to live digital audiences through a variety of platforms as well as providing a post-production service to create high-quality assets that document the event that clients can easily distribute.
IET London: Savoy Place
Known for its versality of spaces, including a spectacular roof terrace, IET London: Savoy Place also offers state-of-the-art AV facilities, providing opportunities for virtual and hybrid events with personalised branding, cinematic capabilities and special sound and lighting effects.
Savoy Place is experienced in delivering streamlined technical and places emphasis on the importance of interaction through the use of the very best technology. Savoy Place offers the unique services of IET.tv, its in-house video and webcasting team with its own independent broadcasting channel, offering both live and post-event uploads to the highest standards. The combination of video and digital audio links take events above and beyond, with complete AV relay feeds to secondary spaces, meaning delegates socially distancing with reduced capacities in different rooms can feel part of the same event while increasing overall capacity.
Embracing the opportunities of virtual technology, Tobacco Dock combine the best of live events whilst broadcasting to virtual attendees. For those who join virtually, registration and access to the event is via an (optional) fully customised online portal, designed to be user-friendly for both the organiser to build and delegates to interact with.
The portal offers the opportunity for pre-event communication, sponsorship, virtual exhibitions, delegate networking (individuals or groups), discussion forums and much more, helping to retain online participant engagement long after the keynote session.
Church House Westminster
Church House have fully embraced the emergence of virtual and hybrid events to counteract the impact of COVID-19 and physical distancing to keep meetings going. They’re offering event organisers complimentary use of their hybrid event technology, when hosting a conference or meeting at the Westminster venue. The offer is valid for events taking place up to the end of March 2021 and includes free hybrid event tech in the main plenary room only.
An in-house Audio-Visual team of event production experts can deliver a range of virtual and hybrid interactive online events with the use of new event technology. Whether you are planning a multi-presenter event such as a virtual panel discussion or a webinar with virtual break-out rooms, they’re able to connect in-person and virtual audiences and to deliver an interactive delegate experience utilising expert event production and technology. There’s no need to worry about the logistics of the event, as a rehearsal with the AV team pre-event is also included.
The Lansdowne Club first opened in 1935 and was the only social club to have accepted men and women on an equal footing from its first day, an inclusive approach that is reflective of their approach to hosting events today. The perfect site for discussing ideas and making progress, the Lansdowne has a range of meeting facilities to offer.
The Lansdowne Club have recently launched their Hybrid Meeting packages and their three Hybrid Meeting rooms provide the latest wireless AV communication and broadcasting technology alongside seamless meeting hospitality – including a dedicated team to assist on the day so the delegates can concentrate on the business at hand.
Barbican Business Events has announced the launch of a range of online, hybrid and socially distanced event packages.
The new offering includes three different levels of client branded and hybrid event solutions, titled Conversations, Connections and Visuals. These include everything an organiser needs to run a hybrid event with add-ons such as vision mixing, pre-event planning and a bespoke branded website for event packages. Further technical upgrades also include breakout spaces, additional cameras and technicians.
ExCeL London has just launched a versatile and visually engaging studio suited to the digital times we live in. The studio’s flexible set features an impressive, adaptable digital backdrop and stage floor, multi-camera and full sound system and lighting rig, as well as space for up to 30 delegates (in line with current UK Government guidelines). Remote presenters with broadcast quality feeds can be included in studio activity and content can be streamed to platforms such as Zoom, YouTube and Facebook.
The studio is located in a central, self-contained area, above the venue’s main event halls – making it an excellent addition to a larger, live conference or hybrid event at ExCeL. Separate, but within close proximity are office spaces, green rooms, and production areas, as well as space to increase the studio footprint.
To find out more about virtual or hybrid venue hire get in touch with the team here.
If you don’t want miss out on more event inspiration and news sign up here to our newsletter, Eventspiration.
It’s a bi-monthly summary about what’s happening in the events world including industry news, key trends & styling tips, venue profiles and interviews with event experts and helps event professionals stay ahead.